ERASMUS+ Internship (SMP)

Students or graduates can benefit from a funding by the Erasmus Programme for an internship or practical semester. Both mandatory and voluntary internships can be funded.

 

 

 

Advantages:

  • Mobility grant of minimum 250,- Euro per month
  • Contract for the internship between the home university, the company and the student
  • Mentor at the home university and the enterprise
  • Support in planning the mobility
  • If possible, financial support for language courses before the mobility
  • Academic recognition of the internship (Diploma Supplement, ECTS, Europass)
  • Fixed internship programme through Training Agreement
  • Additional grants for students with special needs

What can I expect as an Erasmus grant beneficiary? What is expected of me?



The ERASMUS Student Charta informs about rights and obligations. Further information regarding ERASMUS+ Internship is available at www.eu.daad.de/studierende

Taking part in the ERASMUS Programme

Taking part in Erasmus is possible several times:

  • in the first study cycle, i.e. Bachelor cycle (for a maximum of 12 months)
  • in the second study cycle, i.e. Master cycle (for a maximum of 12 months)
  • in the PhD cycle (for a maximum of 12 months)
  • or after graduation (if the contingent of the previous study period has not been used up)

A combination of study and practical semesters is possible.

For how long can I go abroad?

With the Erasmus Programme you can go abroad  from 2 months (minimum) to 12 months (maximum).

Who can take part?

Who can take part?

Students,

  • who are degree-seeking students at Hochschule Ansbach
  • or graduates, whose internship ends at the latest one year after the end of their studies (see Graduates)
  • and whose studies lead to an officially recognized degree

Important information for third-country nationals

Nationals of all countries can receive an Erasmus grant. However, it is mandatory that the applicant is a degree-seeking student and spends one full study cycle at the Hochschule Ansbach, i.e. is not an exchange student.

Please find out the necessary information on the visa regulations of the respective country well in advance. The information is available at the  consulate or embassy of the respective country.

Please inform yourself about the visa or work permit requirements of the country you plan your internship in.

Students who are principally resident in another country than Germany cannot do an Erasmus funded internship in that country. 

Requirements for the internship:

  • Fulltime internship (approx. 40h/week)
  • Relevant for study programme and job opportunities
  • Internships in institutions and agencies of the European Union (including national agencies which administer EU programmes) are not eligible for funding
  • Internships in German cultural institutions (f.ex. Goethe Institut) and other public institutions of the home country of the applicant can only be funded when the internship fulfills the criteria of transnationality and intercultural learning

Combination of Erasmus+ Studies and Erasmus+ Internship(for shorter internships in combination with a study mobility):


If you plan a study term abroad as an Erasmus beneficiary in combination with an internship which is shorter than 2 months, you can receive a grant in the form of an extension of the mobility grant for studies.
The internship has to start right before or after the study term and has to be under supervision of the partner university, i.e. be a part of the Erasmus Learning Agreement. The internship has to be in the same country like the partner university. Support can be granted for a maximum of 12 months.

Additional Information

Application

Applications for the Erasmus programme only after a placement has been found.

Admission criteria

  • relation of the internship/ practical training to one's studies/ career choice
  • motivation
  • extracurricular activities
  • language skills (working language and national language)


Application process

  1. Find a placement for the internship Here are a few links that you might find useful.
    Please note: Applying for an Erasmus mobility is possible only once you havefound a placement and have a written confirmation about the placement.

Useful links


Country specific links


Job specific links
 

  1. Hand in the application form to the International Office together with the following documents.


These are the documents you need to add: 

  • Letter of motivation (maximum 1 page)
  • CV
  • Transcript of records (up to date)
  • Certificate of enrollment


Application deadline

Please hand in your application as soon as possible and no later than 1 month before the internship starts. Graduates have to apply during their last semester.

Length of the mobility

In order to be eligible for funding internships need to have a length of at least 2 months (= 60 days). Every month is counted as 30 days (also months with 31 days). This means that if you are planning a short internship you need to make sure that you do not count the 31st day when counting the number of days of your internship. 

Mobility Grant

The mobility grant is intended to help cover the extra cost caused by a stay abroad. Financial support depends on the country of destination and its level of living expenses. 

From programme year 2018 onwards the following grants are assigned to three groups of countries for student mobility for traineeships (SMP):
 

  • Group 1 (520€ per month): Denmark, Finland, Ireland, Iceland, Liechtenstein, Luxembourg, Norway, Sweden, United Kingdom.
  • Group 2 (460€ per month): Belgium, France, Greece, Italy, Malta, the Netherlands, Austria, Portugal, Spain, Cyprus.
  • Group 3 (400€ per month): Bulgaria, Estonia, Croatia, Latvia, Lithuania, Poland, Romania, Slovakia, Slovenia, Macedonia (FYOM), Czech Republic, Turkey, Hungary.


Please note:

There is no right to funding or to a certain amount of funding.

Zero Grant Mobility


When the finanical means do not suffice the students receive the mobility grant for a shorter amout of time. The rest of the mobility is counted as a so called Zero Grant Mobility.

A Zero Grant can also be used for a complete mobility. Participants can then partake in the Erasmus programme without receiving a grant.

Additional funding

Additional funding by the programme is possible for students in difficulty or students with special needs. For further information please contact the International Office.

Duration of the mobility

In order to be eligible for funding internships need to have a minimum duration of at least 2 months. Every month is counted as 30 days (also months with 31 days). If you are planning to do a short internship, remember that the 31st day of the month cannot be counted.

The Erasmus Programme is no full-study scholarship

Students need to make sure they have sufficient funds when taking part in the Erasmus Programme. The Erasmus Programme is no full-study scholarship.

BAföG

Applications for Auslands-BAföG are possible for studies abroad (minimum 12 weeks, maximum 12 months) or for a mandatory practical training (minimum 12 weeks, maximum 12 months). Further information on eligibility and application can be found here.

Reporting Obligation

All participants of an Erasmus+ mobility have to submit a report on Mobility Tool+ and hand in the respective documents (f.ex. Certificate of Attendance) after the mobility. Students also have to submit a report of experience. Further information is avaible on the following pages.  

Procedure

Mobility with Erasmus+

Below participants can read which steps are necessary before, during and after the mobility. For more information please also consult the to-do-list (in German).

Before the Mobility

  1. Training Agreement
    The document has to be filled in and signed by the academic coordinator, the student and the host institution before departure. It gives a detailed description of the activities carried out by the intern. The Agreement has to be handed in to the IO at the latest one month before the mobility.
  2. Grant Agreement
    The Grant Agreement which is prepared by the International Office has to be signed by both the participant and the International Office before departure.
  3. OLS language test
    Participants have to take the test in the working language of the host institution. They receive an email with the link to the test. Further information can be found on the page Language Skills or on the website of the Online Linguistic Service (OLS).

 

During the Mobility

  1. Letter of Confirmation
    The company has to sign the Letter of Confirmation (only the part "Arrival"). Please send the document to the International Office.
  2. Changes to the Training Agreement
    All changes to the Training Agreement have to be authorised. If changes have to be made please fill in the part "During the Mobility". The academic coordinator and the host institution have to agree to the changes. Emails suffice for this purpose. They have to be sent along with the changed Training Agreement to the International Office.
  3. Application for extension
    The deadline for applications for extension is one month before the initial end of the mobility. The application has to be sent to the International Office.
  4. Part 3 of the Training Agreement
    The third part of the Training Agreement ("After the Mobility") has to be filled in by the host institution or a certified reference written by the host institution can be handed in instead.
     
  5. Letter of Confirmation
    Only the part "Departure" has to be filled in by the host institution and then sent to the International Office. This can be done at earliest five days prior to the end of the mobility.

 

After the Mobility

  1. Report about the Mobility
    Participants have to write a report about their mobililty. The report should be no longer than three pages. Photographs should be included as well as information on the following subjects: preparation, accomodation, the activities carried out in the host institution and special cultural features of the country/ region. Please include a conclusion: Did you benefit from your stay abroad? Why? Why not?
    Send in your report at the latest one month after your mobility.
  2. Transcript of Records and Part 3 of the Training Agreement
    Hand in part 3 of the Training Agreement or acertified reference the host institution provided.
  3. EU Online Survey
    Students receive an email with the link to the participant report.
  4. Online language test
    Participants receive an email with the link to the test.
  5. Academic Recognition
    If applicable, students need to apply for the recognition of the academic achievements gained abroad.  Please pay attention to possible deadlines.

The deadline for handing in all documents is at the latest 30 days before/ after the mobility.
Important Advice: 

Incomplete documents, missing documents or documents that are handed in too late (i.e. after the deadline) can lead to a non-payment of the grant or a reclaim of already paid funds.

Insurance

The Erasmus mobility comprises no insurance coverage, i.e. neither the European Commission nor the DAAD are liable for any damage, which arises from illness, death, accident, injury of persons, loss or damage of goods that are related to Erasmus+  mobilities. 
Students are responsible to ensure that their insurance coverage is sufficient for a stay abroad. Liability protection, casualty insurance and health insurance are recommended. DAAD offers an insurance for student stays abroad.

Mobility grant

The mobility grant is paid in two instalments. Prior to any payment all necessary documents have to be handed in. Information about the necessary documents can be found above as well as in the to-do-list (in German).

The Erasmus mobility grant is only paid for the exact length of a participant's stay for the purpose of the internship. The dates have to be confirmed by the host institution.

Graduates

Graduates can also benefit from an Erasmus grant for an internship abroad. It is mandatory that the mobility takes place within a year after graduation.

Application

Students have to apply during the last semester of the study cycle they are about to finish. The internship has to be completed within a year after graduation. For every study cycle there is a maximum funding period of 12 months. If these 12 months have already been used, no funding from Erasmus is possible. If less than 12 months were spent on a mobility with Erasmus, the remaining months can be used for an internship funded by the Erasmus+ Programme. 

De-registration

Graduates have to be de-registered during the internship. In order to prove de-registration participants can either hand in the de-registration certificate or the graduation certificate.

Language Skills

Mandatory online language test and free online language course on OLS

Participants have to take to take an online language test on the online platform Online Linguistic Support (OLS). The test is mandatory for all students before and after the mobility, if the working language at the host institution is one of the languages listed above. Working language means the language that is used most of the time - for example English in an English-language programme in Hungary. Native speakers do not have to take the test. The online language test has been designed to assist Erasmus+ participants in improving their knowledge of the language in which they will work or study, before and during their stay abroad and to ensure a better quality of learning mobility. Completing the test also allows students to take a free online language course on OLS. The online language course is offered in all 24 languages of the European Union (BG, CZ, DA, DE, EL, EN, ES, ET, FI, FR, GA, HR, HU, IT, LT, LV, MT, NL, PL, PT, RO, SK, SL und SV) on different levels.The International Office will send you an email with the link to the test after selection as a participant of the Erasmus programme. If you do not receive a licence for a language course after completion of the language test, please contact the International Office.


Language courses abroad

Language courses that are taken before the mobility abroad can be part of the Erasmus funding if they do NOT take place at the host institution. For details please contact the International Office.

Extension

An extension of the mobility period is possible. Applications have to be sent in at the latest one month before the initial end of stay. An informal request has to be sent to the International Office for this purpose. However, it cannot be guaranteed that the extension can be funded. If an extension of the grant is possible the Grant Agreement has to be renewed.

Certified Reference

The last page of the Training Agreement does not have to be filled in if the participant receives a certified reference from the host institution.

The certified reference must contain the following components in order to replace the Traineeship Certificate:

  • Name of the intern
  • Name of the sending and the host institution
  • Title of the internship and duration
  • Programme of the internship (including tasks)
  • Knowledge and qualifications (practical and intellectual) acquired during the internship as well as learning outcomes
  • Evaluation

Useful Links

Here you can find pages that are helpful in the search for an internship. Please check the host institution and the placement offer for yourself in relation to the ERASMUS+ quality criteria. If you are unsure, the International Office or the internship coordinators can help you out.


Country specific links


Job specific links